Common questions and answers about the Profitable Recipe Manager - please check here first!

Why does my order list print with Café Troppo at the top?
Café Troppo is a sample business that recipe manager defaults to. To change, open any recipe card listed and change "collection of" to the company name that you require. You will also have the option to include a phone number. This will automatically change every single recipe and the order list will now default to you company name.

Installing PRM on Windows XP - receive message saying "Not a valid WIN 32 Application"
Copy Install EXE from CD to desktop and launch from there. Possibly a problem with some CD drive manufacturers. Failing that - Profitable Hospitality needs to post you a CD with the decompressed version and copy that to hard drive.

Adding GST or removing GST from prices.
Enter the "menu Price" as one that is "ex GST".
Include 'with or without' GST information in the instructions or recipe name.

I want to use the Recipe Manager at work and at home - how do I do this?
Quite easily - copy the entire contents of the Profitable Recipe Manager folder (which is probably on the desktop) onto a CD or flash drive and then copy from that onto the other PC. Software and your recipes will be all together. Even better, keep it on a Flash drive - tiny hard-drives the size of your thumb and cheap (at ohhice supply companies etc) because then you can plug it in and use it at home or work.

Note that if you put it onto the work pc and add to that it will become different to the other version, and they can't be synchronised. Hence the flash drive option may be better.

How do I enter ingredients to calculate the price if it comes in ml?
-- Count using the same units that are in the ingredient list e.g. if you have Brandy priced by the ml, don't go entering the stock as 1.5 litres - enter it as 1500ml.
-- Calculate the price for 1 ltr and then enter 0.03 for 30 ml etc

Is it possible to isolate ingredients to display only what is available from a given supplier?
-- Yes, you can view all the products that you purchase from a supplier by going into Ingredients and then sorting it in Supplier order - click on the A-Z or Z-A button at the top.

I am trying to print one copy of the current Recipe, but the program keeps defaulting to recipe number #1. When I finally get to the required recipe again I hit print and it prints out copies of all my recipes.
When you click on Print, you are first asked in a Print Dialogue Box how many copies you want to print and what size paper etc. Choose what you want, then when you click OK you are asked if you want to print All Records or Current Record. If you are printing one recipe, choose Current Recipe. When you go to print off Stocktake or Order Lists, you should choose All Records.

I have 15 different icings, each with different ingredients. Is it possible to create a 'recipe within a recipe'?

It's not - but here's how to do it. Prepare a recipe for each icing and set Units up the top as the number of portions or maybe litres. The recipe will then work out a price per portion or, say, 1000mls.

Then use this price to enter a new Ingredient e.g. if a cake needs
100ml of icing and this much costs 80c, when you do the new cake recipe, use this Ingredient and enter one unit in the recipe.

When printing stock take lists per department, the system does so alphabetically. However, when entering this info into the system, with list organised by department, it is not in alphabetical order.

When in Ingredients, select the list to be sorted by Dept. When you sort it by department it will be sorted alphabetically. If you try to sort the name of the ingredient alphabetically it will though out the dept settings. So the only way to have everything alphabetically by departments is to select the dept button.

As stock takes are monthly, what is the best way to keep a record on the system of each month's stock take?
Instead of printing paper, 'print' it as a PDF file (using a program such as Adobe Acrobat, CutePDF or pdf995). You can find these programmes at shareware sites such as www.tucows.com. This way the list is saved on the computer. If you use a Mac, when you choose Print choose the PDF button at the bottom of the dialogue box.

Have set up recipe for basic gourmet sandwich - would now like to make a copy - rename it as gourmet sandwich: ham in order to save key-in time..... However the icons on the menu bar are ghosted and can't be used i.e. the copy button

Best way is to use the Multiply Recipe button up the top of the Recipe but just multiply by '1' - then you can rename the new item.

I purchase whole eggs and that is how I put them in the ingredients list. Although in some recipes I frequently use either egg whites or egg yolks. Since I save unused egg whites and yolks for use in other recipes, how do I account for this method ?

You can decide if the saved part is valued at 'free', or at half the price of a whole egg. This would now have 3 ingredients - egg whole, egg white and egg yolk, with the price for 'each' you've decided on.

I purchase my ingredients in English measurement quantities (lbs, ozs, etc.). However all my recipes are in metrics quantities (liters, grams). Will the software take care of the conversion automatically, or do I need to be consistent in how I enter the measured quantities?

You will need to do the cost conversion for litres to ozs, lbs to ozs etc and enter the correct price in your Ingredient list.

In the ingredients list I can view the value of stock for each item, but the total value of all of stock at the bottom of the page is showing a question mark.

This will only happen in the first original versions of the Profitable Recipe Manager. This happens when the total value of stock is over $9.999.00. To allow you to view this in the short term, in the bottom left hand corner there is two little buttons that look like mountains. Click on the bigger mountain of the two. This will magnify the page, and you will now be able to view the total value of stock. For a long term solution to this please call Profitable Hospitality on +61 (0)3 9819 2550.

To transfer the program from one computer to another via CD (PC only).
Copy the entire contents of the Profitable Recipe Manager folder onto a CD then onto the target PC. Right click on the folder and select properties. On the bottom of the menu under Attributes ensure the Read-only check box is not ticked.